What size HOA is SpotHOA built for?

Small, self-managed HOAs run by a volunteer board, with no property manager. Free covers up to 50 active units and Pro covers up to 100.

Is SpotHOA free for a small HOA?

Yes, for HOAs up to 50 active units, forever, with no credit card at signup. Free includes the full ledger, dues collection, the document vault, meetings and voting.

What happens to our records when the board changes?

Nothing is lost. Removing a member, or a whole outgoing board, does not delete the HOA or touch its dues ledger, documents or history. The incoming board picks up where the old one left off.

How do we move in from a spreadsheet?

Save the spreadsheet as CSV and upload it on the imports page inside your HOA. Units, members, ARC requests, vendor contacts and dues assessments each have an importer, with a preview before anything is written.

HOA software for small communities

SpotHOA is HOA software for small communities run by a volunteer board. Dues, documents, meetings, votes, violations and homeowner communication live in one place, on one record that survives board turnover. Free up to 50 units, no card, no contract.

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Small HOAs are a different job

Most HOA software is built for property managers running hundreds of doors. A small self-managed HOA has no manager: a president and a treasurer, often volunteers with day jobs, run everything from a shared inbox, a personal spreadsheet and a neighborhood Facebook group. The tools priced and designed for management companies do not fit that board, and the spreadsheet does not survive the next election.

SpotHOA assumes nobody is paying a property manager. It is self-serve, it is free up to 50 units, and it is built so a volunteer board can set it up on a Saturday.

Everything a small board runs, in one place

Dues collection by card or ACH into your HOA’s own Stripe account, with checks and cash recorded on the same ledger. See HOA dues tracking.
A permanent, append-only ledger of every payment, vote and violation, timestamped, so the next board sees the full history on day one.
A document vault for CC&Rs, bylaws, meeting minutes and financials.
Meetings with minutes, motions, and ranked-choice or weighted voting.
Violations and architectural (ARC) requests, each with its full history.
Homeowner communication: a board-authored community feed, announcements, community messages with replies, and a daily email digest.
On Pro, AI-drafted paperwork: violation notices from a photo, meeting minutes from rough notes, dues reminders on a schedule.

Simple roles a small board can explain

SpotHOA has six fixed HOA roles: president, treasurer, secretary, board member, owner and tenant. Each has a documented permission set. Only the president and treasurer can assess new dues, only the president manages membership, and only board roles post to the feed. Custom per-HOA permission tweaks are deliberately not supported: at this size, simple, known roles beat configurable ones.

What SpotHOA is not

SpotHOA is built for one job. It is not rent roll or tenant management, not commercial property software, not enterprise property management, not single-family rental tooling and not a tool for paid property managers. If your community needs a manager’s back office, the honest roundup lists tools that fit better.

SpotHOA is also not a general ledger. The HOA accounting software page explains what the dues ledger covers for a treasurer and what it does not.

Free for small communities, and how it stays free

Free covers up to 50 active units, forever, with 500 MB of document storage and 1,000 emails a month. It is not a 30-day trial and there is no credit card to start. Pro is $29 a month or $295 a year, covers up to 100 units, and adds AI-drafted paperwork and the Texas compliance pack.

Homeowners who pay dues online pay a small fee at checkout, shown as its own line item: 2% on Free, 1% on Pro. SpotHOA makes money from Pro and that fee, never by selling your data. Your board can export dues records as CSV, per-unit statements as PDF, and any document in the vault at any time.

Want to look first? The interactive demo runs the resident and board views in your browser on sample data, no signup.

Frequently asked

What size HOA is SpotHOA built for?: Small, self-managed HOAs run by a volunteer board, with no property manager. Free covers up to 50 active units and Pro covers up to 100.
Is SpotHOA free for a small HOA?: Yes, for HOAs up to 50 active units, forever, with no credit card at signup. Free includes the full ledger, dues collection, the document vault, meetings and voting.
What happens to our records when the board changes?: Nothing is lost. Removing a member, or a whole outgoing board, does not delete the HOA or touch its dues ledger, documents or history. The incoming board picks up where the old one left off.
How do we move in from a spreadsheet?: Save the spreadsheet as CSV and upload it on the imports page inside your HOA. Units, members, ARC requests, vendor contacts and dues assessments each have an importer, with a preview before anything is written.

Your small HOA, in one spot.

No card, no contract, no demo call. Free up to 50 units.

Try SpotHOA free See pricing